Purchasing Agent
Duties include but are not limited to the following:
Conducts purchasing for the VA Medical Center and supported catchment area under the micropurchase threshold and must have knowledge of the Federal Acquisition Regulation (FAR), VA Acquisition Regulations (VAAR) and other federal procurement laws Purchases various equipment, supplies, and services through the use of the government purchase card for micro purchases Reviews and edits purchase requests to ensure the item or service is adequately described based on the requester's need Ensures all information has been provided and the request is consistent with legal requirements Obtains necessary product information, price information and procedures for written or verbal purchase orders Utilizes different ordering, reporting procedures, and purchasing methods depending on the type quantity, dollar value, and urgency of the requirement Provides administration and oversight on orders and services Represents the VA in discussions with vendors/contractors to obtain agreement on micro purchases and vendor/contractor compliance Coordinates with the using services representatives regarding sources of supplies and acceptable substitutions when the standard items are in short supply or unavailable from the normal source of supply Provides excellent customer service to medical staff, customers, vendors, and contractors and resolves issues in an expeditious manner to ensure requests and bills are processed in a timely and accurate manner Resolves minor disputes and informal complaints among medical staff and customers and refer formal complaints to the immediate supervisor Communicates in a tactful and courteous manner with a variety of individuals with diverse backgrounds and levels of understanding Supports other functions of the Logistics Service as required, including distribution of procured supplies and material Procures supplies and services to meet the purchase, rental, or lease needs of the organization Ensures all critical information is included in the solicitation package and develops unique selection criteria for each purchase Conducts open market research for purchases of routine equipment, supplies, and services Utilizes various web-based applications to identify required sources of supply Collects data to determine price reasonableness for new items, prepares detailed written solicitations, and tailors specific terms and conditions Uses federal and agency acquisition regulations, federal property management regulations, internal procedures and guidelines, and other references to identify possible sources and other pertinent information related to purchases Identifies which factors, in addition to price, determine the offer representing the greatest or best value applicable for procurement Provides procurement support throughout the procurement cycle by filing contracts, processing amendments and modifications, and monitoring the status of deliveries Reviews, assembles, and maintains procurement related files and all of the required documentation Conducts follow up action on undelivered orders and aged purchase card transactions to close out purchase orders Advises approving officials and purchase card holders on purchase card program, procurement procedures and responsibilities while conducting random reviews in accordance with established Logistics and other departmental policy Monitors purchases and reconciles credit card billing statements Reports cases of fraud and prepares unauthorized credit card purchase reports Maintains accountable procurement records and auditing information Maintains catalogs, contract files, and lists of firms offering specific equipment, supplies, and services Provides clerical support and coordination to approving officials and administrators Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility Utilizes a variety of automated systems to enter, update, revise, sort, and calculate data; monitor purchase requests; process receipts; and monitor active and delinquent invoices Work Schedule:
Monday - Friday, 7:
00 am to 3:
30 pm Telework:
available Virtual:
This is not a virtual position. Position Description/PD#:
Purchasing Agent/PD55048A Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 10/23/2020. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience in positions that required knowledge of standard supply management procedures; Federal Acquisition Regulations, Public Laws, published guides, directives, and procedures; Making purchases involving specialized requirements and/or commercial requirements that have unstable price or product characteristics, hard-to-locate sources, or similar complicating factors; solicitation or purchasing methods; purchase card regulations and policies; price analysis techniques; experience discussing requirements and questions with vendors . OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years of education above high school. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 2 years of education above high school. You will be rated on the following Competencies for this position:
Computer SkillsCustomer ServiceDecision MakingManages and Organizes InformationReasoningTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work of the position is primarily sedentary. However, the position does require some physical effort such as standing, sitting, walking, or bending. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Conducts purchasing for the VA Medical Center and supported catchment area under the micropurchase threshold and must have knowledge of the Federal Acquisition Regulation (FAR), VA Acquisition Regulations (VAAR) and other federal procurement laws Purchases various equipment, supplies, and services through the use of the government purchase card for micro purchases Reviews and edits purchase requests to ensure the item or service is adequately described based on the requester's need Ensures all information has been provided and the request is consistent with legal requirements Obtains necessary product information, price information and procedures for written or verbal purchase orders Utilizes different ordering, reporting procedures, and purchasing methods depending on the type quantity, dollar value, and urgency of the requirement Provides administration and oversight on orders and services Represents the VA in discussions with vendors/contractors to obtain agreement on micro purchases and vendor/contractor compliance Coordinates with the using services representatives regarding sources of supplies and acceptable substitutions when the standard items are in short supply or unavailable from the normal source of supply Provides excellent customer service to medical staff, customers, vendors, and contractors and resolves issues in an expeditious manner to ensure requests and bills are processed in a timely and accurate manner Resolves minor disputes and informal complaints among medical staff and customers and refer formal complaints to the immediate supervisor Communicates in a tactful and courteous manner with a variety of individuals with diverse backgrounds and levels of understanding Supports other functions of the Logistics Service as required, including distribution of procured supplies and material Procures supplies and services to meet the purchase, rental, or lease needs of the organization Ensures all critical information is included in the solicitation package and develops unique selection criteria for each purchase Conducts open market research for purchases of routine equipment, supplies, and services Utilizes various web-based applications to identify required sources of supply Collects data to determine price reasonableness for new items, prepares detailed written solicitations, and tailors specific terms and conditions Uses federal and agency acquisition regulations, federal property management regulations, internal procedures and guidelines, and other references to identify possible sources and other pertinent information related to purchases Identifies which factors, in addition to price, determine the offer representing the greatest or best value applicable for procurement Provides procurement support throughout the procurement cycle by filing contracts, processing amendments and modifications, and monitoring the status of deliveries Reviews, assembles, and maintains procurement related files and all of the required documentation Conducts follow up action on undelivered orders and aged purchase card transactions to close out purchase orders Advises approving officials and purchase card holders on purchase card program, procurement procedures and responsibilities while conducting random reviews in accordance with established Logistics and other departmental policy Monitors purchases and reconciles credit card billing statements Reports cases of fraud and prepares unauthorized credit card purchase reports Maintains accountable procurement records and auditing information Maintains catalogs, contract files, and lists of firms offering specific equipment, supplies, and services Provides clerical support and coordination to approving officials and administrators Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility Utilizes a variety of automated systems to enter, update, revise, sort, and calculate data; monitor purchase requests; process receipts; and monitor active and delinquent invoices Work Schedule:
Monday - Friday, 7:
00 am to 3:
30 pm Telework:
available Virtual:
This is not a virtual position. Position Description/PD#:
Purchasing Agent/PD55048A Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 10/23/2020. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience in positions that required knowledge of standard supply management procedures; Federal Acquisition Regulations, Public Laws, published guides, directives, and procedures; Making purchases involving specialized requirements and/or commercial requirements that have unstable price or product characteristics, hard-to-locate sources, or similar complicating factors; solicitation or purchasing methods; purchase card regulations and policies; price analysis techniques; experience discussing requirements and questions with vendors . OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years of education above high school. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 2 years of education above high school. You will be rated on the following Competencies for this position:
Computer SkillsCustomer ServiceDecision MakingManages and Organizes InformationReasoningTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work of the position is primarily sedentary. However, the position does require some physical effort such as standing, sitting, walking, or bending. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
1105 Purchasing - Salary Range:
$34,916 to $45,393 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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