File Clerk
The incumbent serves as a Scanning/File clerk and is responsible for the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administration information. Duties include, but are not limited to:
Manages the receipt and scanning of documents both internal and external to the medical center such as from physician offices, community-based outpatient clinics, laboratories, Fee Basis Claims System (FBCS), and imaging facilities. Ensures that all necessary health and administrative information is integrated into the Computerized Patient Record System (CPRS) through PC scanning hardware, imaging software, and/or vendor software. Conducts information searches for reference materials or research related to specific programs. Examines material to identify subject matter and assigns proper classification from among numerous possibilities. Selects relevant topics for cross referencing and indexing. Screens for and separates material related to special projects and programs. Sorts a variety of loose documents daily and scans materials as appropriate. Ensures that scanning is done in a timely manner and within established guidelines. Maintains incoming documents for scanning. Makes administrative corrections to medical records as needed. Utilizes a personal computer to retrieve electronic documents and files, performs data entry, compose, edit, transmit and receive correspondence. Responsible for investigating and correcting problems with records received from within the medical center and other facilities, identifying and suggesting solutions to problems with the transferring and receiving of information to or from other VA facilities. Maintains a good rapport with employees at all levels within the medical center as well as with staff at other VA and healthcare facilities. Perform other administrative duties as assigned. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
08:
00a-04:
30P, Monday-Friday Compressed/Flexible:
Not Available. Telework:
Not Available. Virtual:
This is not a virtual position. Position Description/PD#:
File Clerk/PD70424A Relocation/Recruitment Incentives:
Not Authorized. Financial Disclosure Report:
Not required . To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 10/09/2020. You may qualify based on your experience and/or education as described below:
General
Experience:
You must have One Year of General Experience, defined as:
Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years of Education above High School. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have some general experience, but less than one year AND I have more than 1 year of education above high school, but less than two years. You will be rated on the following Competencies for this position:
Attention to DetailClericalClient Orientation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work requires long periods of standing, walking, bending, stooping, reaching, pulling, or carrying o flight objects such as files. There is occasional lifting and carrying of such items as record boxes, paper boxes, and bulking files (under 50 pounds). Work Environment:
The work is normally performed in an office setting that is adequately heated, lighted, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Manages the receipt and scanning of documents both internal and external to the medical center such as from physician offices, community-based outpatient clinics, laboratories, Fee Basis Claims System (FBCS), and imaging facilities. Ensures that all necessary health and administrative information is integrated into the Computerized Patient Record System (CPRS) through PC scanning hardware, imaging software, and/or vendor software. Conducts information searches for reference materials or research related to specific programs. Examines material to identify subject matter and assigns proper classification from among numerous possibilities. Selects relevant topics for cross referencing and indexing. Screens for and separates material related to special projects and programs. Sorts a variety of loose documents daily and scans materials as appropriate. Ensures that scanning is done in a timely manner and within established guidelines. Maintains incoming documents for scanning. Makes administrative corrections to medical records as needed. Utilizes a personal computer to retrieve electronic documents and files, performs data entry, compose, edit, transmit and receive correspondence. Responsible for investigating and correcting problems with records received from within the medical center and other facilities, identifying and suggesting solutions to problems with the transferring and receiving of information to or from other VA facilities. Maintains a good rapport with employees at all levels within the medical center as well as with staff at other VA and healthcare facilities. Perform other administrative duties as assigned. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
08:
00a-04:
30P, Monday-Friday Compressed/Flexible:
Not Available. Telework:
Not Available. Virtual:
This is not a virtual position. Position Description/PD#:
File Clerk/PD70424A Relocation/Recruitment Incentives:
Not Authorized. Financial Disclosure Report:
Not required . To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 10/09/2020. You may qualify based on your experience and/or education as described below:
General
Experience:
You must have One Year of General Experience, defined as:
Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years of Education above High School. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have some general experience, but less than one year AND I have more than 1 year of education above high school, but less than two years. You will be rated on the following Competencies for this position:
Attention to DetailClericalClient Orientation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work requires long periods of standing, walking, bending, stooping, reaching, pulling, or carrying o flight objects such as files. There is occasional lifting and carrying of such items as record boxes, paper boxes, and bulking files (under 50 pounds). Work Environment:
The work is normally performed in an office setting that is adequately heated, lighted, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0305 Mail And File - Salary Range:
$31,208 to $40,569 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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