Personnel Program Assistant
Available Title(s):
107M-YN_CS_NPS - Program AssistantBusiness Title:
Personnel Program AssistantEmployee Type:
ClassifiedTime Type:
Full timePosition Term:
12 MonthPosition Details:
Summary of Duties:
The Personnel Program Assistant is part of the College of Nursing Administrative Services team.
The primary responsibility of this important administrative support position is to contribute to the seamless execution of personnel/employment processes for the College of Nursing (CoN), Spokane campus.
They will work closely with the Personnel Officer and the Director of Administrative Services.
The Personnel Program Assistant will engage with and be exposed to human resource and business operation functions.
Typical work includes, but is not limited to:
monitoring recruitment processes to aid in timely and positive recruitment experiences for applicants, hiring managers and search committees; recruiting and tracking hourly and temporary staff appointments, such as standardized patients; initiating and tracking background checks for all employees; verifying employment authorization by processing I-9's; confidentially maintaining the CoN personnel files and documentation; serve as a resource, pointing employees and supervisors to appropriate policies and documents.
They will learn and work within WSU's human capital management system, Workday.
This position will communicate with various department leaders and support staff within the College of Nursing to assist them in performing their administrative, recruiting, onboarding and performance management responsibilities by helping them track various processes.
Essential Duties:
50% Personnel Administrative Support - Employee Lifecycle Support35% HCM Workday and Systems10% Employee Onboarding Experience5% Other Duties as AssignedRequired
Qualifications:
High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.
Additional Requirements:
Experience with employee, student or related administrative functions that required working with confidential or sensitive information.
Demonstrated excellent written and oral communication skills.
Demonstrated experience utilizing MS Office Suite programs (Word, Excel, Outlook, etc.
) Intermediate to advanced Excel and Word skills.
Demonstrated experience maintaining records accurately and confidentially.
Experience with or ability and willingness to learn multiple data management systems such as learning management systems, customer relationship management systems, or similar platforms.
Preferred
Qualifications:
Two years demonstrated experience in personnel related administrative functions or related equivalent education/experience.
Demonstrated experience working with confidential and/or sensitive information.
Previous experience working in a higher education and/or health care setting.
Knowledge of academic processes in higher education.
Experience utilizing Workday or other enterprise Human Resources system.
Experience with Percipio.
Familiarity with State of WA and WSU policies and procedures for recruitment and personnel processing.
Experience working with a diverse clientele.
Knowledge of employment laws.
Additional Information:
Area/College:
College of NursingDepartment Name:
Business ServicesCity, State, Zip:
Spokane, WA 99202Department Link:
https:
//nursing.
wsu.
edu/business-services/ />Monthly Salary:
$3,145 to $4,174, Step A - M, range 37Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
Step M is typically a longevity step.
WSU offers a comprehensive benefits package which includes:
paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit:
https:
//hrs.
wsu.
edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.
pdf.
Find total compensation here:
https:
//hrs.
wsu.
edu/managers/recruitment-toolkit/total-compensation/.
Overtime Eligibility:
YesFTE:
100%This is a Permanent position.
Posting Close Date:
Applicants must submit their completed application by December 10 at 11:
59 p.
m.
Background Check:
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.
34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.
A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload the following documents to their online application.
Resume (required) Cover Letter(required) External candidates, please upload all documents in the Resume/CV section of your application.
Internal candidates, please upload all documents in the Resume/Cover Letter section of your application.
Documents may be submitted in one file or separate files.
Applicants are encouraged to upload as a PDF if possible.
Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Applicants will be requested to provide contact information for professional references within the online application.
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER.
Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.
S.
citizens and lawfully authorized non-U.
S.
citizens.
All new employees must show employment eligibility verification as required by the U.
S.
Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
To request disability accommodation in the application process, contact Human Resource Services:
509-335-4521 (v), Washington State TDD Relay Service:
Voice Callers:
1-800-833-6384; TDD Callers:
1-800-833-6388, 509-335-1259(f), or email protected .
Recommended Skills Communication Curiosity Customer Relationship Management Databases File Manager Health Care Estimated Salary: $20 to $28 per hour based on qualifications.
107M-YN_CS_NPS - Program AssistantBusiness Title:
Personnel Program AssistantEmployee Type:
ClassifiedTime Type:
Full timePosition Term:
12 MonthPosition Details:
Summary of Duties:
The Personnel Program Assistant is part of the College of Nursing Administrative Services team.
The primary responsibility of this important administrative support position is to contribute to the seamless execution of personnel/employment processes for the College of Nursing (CoN), Spokane campus.
They will work closely with the Personnel Officer and the Director of Administrative Services.
The Personnel Program Assistant will engage with and be exposed to human resource and business operation functions.
Typical work includes, but is not limited to:
monitoring recruitment processes to aid in timely and positive recruitment experiences for applicants, hiring managers and search committees; recruiting and tracking hourly and temporary staff appointments, such as standardized patients; initiating and tracking background checks for all employees; verifying employment authorization by processing I-9's; confidentially maintaining the CoN personnel files and documentation; serve as a resource, pointing employees and supervisors to appropriate policies and documents.
They will learn and work within WSU's human capital management system, Workday.
This position will communicate with various department leaders and support staff within the College of Nursing to assist them in performing their administrative, recruiting, onboarding and performance management responsibilities by helping them track various processes.
Essential Duties:
50% Personnel Administrative Support - Employee Lifecycle Support35% HCM Workday and Systems10% Employee Onboarding Experience5% Other Duties as AssignedRequired
Qualifications:
High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.
Additional Requirements:
Experience with employee, student or related administrative functions that required working with confidential or sensitive information.
Demonstrated excellent written and oral communication skills.
Demonstrated experience utilizing MS Office Suite programs (Word, Excel, Outlook, etc.
) Intermediate to advanced Excel and Word skills.
Demonstrated experience maintaining records accurately and confidentially.
Experience with or ability and willingness to learn multiple data management systems such as learning management systems, customer relationship management systems, or similar platforms.
Preferred
Qualifications:
Two years demonstrated experience in personnel related administrative functions or related equivalent education/experience.
Demonstrated experience working with confidential and/or sensitive information.
Previous experience working in a higher education and/or health care setting.
Knowledge of academic processes in higher education.
Experience utilizing Workday or other enterprise Human Resources system.
Experience with Percipio.
Familiarity with State of WA and WSU policies and procedures for recruitment and personnel processing.
Experience working with a diverse clientele.
Knowledge of employment laws.
Additional Information:
Area/College:
College of NursingDepartment Name:
Business ServicesCity, State, Zip:
Spokane, WA 99202Department Link:
https:
//nursing.
wsu.
edu/business-services/ />Monthly Salary:
$3,145 to $4,174, Step A - M, range 37Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
Step M is typically a longevity step.
WSU offers a comprehensive benefits package which includes:
paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit:
https:
//hrs.
wsu.
edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.
pdf.
Find total compensation here:
https:
//hrs.
wsu.
edu/managers/recruitment-toolkit/total-compensation/.
Overtime Eligibility:
YesFTE:
100%This is a Permanent position.
Posting Close Date:
Applicants must submit their completed application by December 10 at 11:
59 p.
m.
Background Check:
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.
34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.
A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload the following documents to their online application.
Resume (required) Cover Letter(required) External candidates, please upload all documents in the Resume/CV section of your application.
Internal candidates, please upload all documents in the Resume/Cover Letter section of your application.
Documents may be submitted in one file or separate files.
Applicants are encouraged to upload as a PDF if possible.
Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Applicants will be requested to provide contact information for professional references within the online application.
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER.
Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.
S.
citizens and lawfully authorized non-U.
S.
citizens.
All new employees must show employment eligibility verification as required by the U.
S.
Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
To request disability accommodation in the application process, contact Human Resource Services:
509-335-4521 (v), Washington State TDD Relay Service:
Voice Callers:
1-800-833-6384; TDD Callers:
1-800-833-6388, 509-335-1259(f), or email protected .
Recommended Skills Communication Curiosity Customer Relationship Management Databases File Manager Health Care Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
